Hiring Range: $16.50-$18.00 Location: Main office – Tukwila, WA
Closing Date: Open until filled
Under the supervision of the Project Manager, the Project Coordinator will be responsible for organizing our ongoing projects. They will contribute to the development and implementation of three distinct pilot projects ensuring the delivery of each component according to grant guidelines. This task involves monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner. To be successful as a Project Coordinator, you will need to be able to work on tight deadlines, be competent in using Microsoft Office applications such as Word and Excel, and have exceptional verbal, written, and presentation skills.
About the project work: This full-time position is 80% responsible for the direct supervision of projects funded by the King County initiative, Best Start for Kids (BSK). 20% will be allocated towards coordinating and overseeing a Somali language acquisition assessment project.
RESPONSIBILITIES: Specific responsibilities of the Project Coordinator include, but are not limited to:
Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
Managing complex calendar scheduling, including off-site meetings, conferences, trainings, and presentation with multiple stakeholders and partner organizations.
Coordinate the planning and arrangements for staff and participants of trainings, meetings, etc.
Documenting and following up on important actions and decisions from meetings.
Preparing necessary presentation materials for meetings.
Ensuring project deadlines are met.
Communicate clearly and professionally with internal and external parties (providers, funders, project partners, clients, etc.) to ensure timely responses to inquiries.
Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
Maintain an organized system of tracking and prioritizing tasks according to project plan.
Chair and facilitate meetings where appropriate and distribute minutes to all project team members
Work proactively and take initiative to support the varying needs of the team.
Perform general clerical functions such as filing project reports, preparing memos, tracking and reporting project data, photocopying and data entry.
Leading focus group discussions, designing surveys and conduct project evaluations.
Demonstrated commitment to diversity, cultural relevancy, and inclusion.
Established interest in early childhood development and a desire to improve quality access to early childhood education.
Excellent written and verbal communication.
Ability to work on tight deadlines
Excellent external and internal customer service skills
Excellent office administration skills, including the ability to organize and meet deadlines
Proven ability to work independently and in a team environment.
Strong problem-solving skills and flexibility
Must pass Department of Early Learning’s Portable Background Check (PBC).
EDUCATION AND EXPERIENCE
BA in business, public administration, early childhood education, or other similar fields (desired but not necessary).
Three years of experience in related field.
May substitute a combination of education and experience.
Competency in Microsoft applications including Word, Excel, and Outlook.
Knowledge file management, transcription, and other administrative procedures.
Competency in Microsoft Office applications including Word, Excel, Outlook
Knowledge of CRM, data visualization software, and Adobe Publisher preferred.
Bilingual applicants with knowledge of English and Somali, Amharic, or Oromo oral and written communication skills preferred.
Hiring Process: To apply, please email your resume and cover letter to Hana Gregory at firstname.lastname@example.org or call 206-466-1229
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